Circulation Policies

We extend a warm welcome to you and invite you to discover and use the wide variety
of resources available in the Birchard Public Library system.


Borrowing Privileges

To apply for a library card, patrons must present, in person, proof of current address and a photo ID. Minors, age 17 and under, must be accompanied by a parent or legal guardian who has an adult card in good standing and who will sign an acceptance of responsibility statement for the child's card. Library cards must be presented to check out materials and they may be used the same day they are issued.


Introductory Borrowing Card

New library users receive an Introductory Card and can have up to 10 items checked out at a time and up to 10 items on hold. If after 6 months the card is clear of all overdue items, lost or missing items, and fees, the card will be converted to allow full borrowing privileges.



Apply for an e-Card which limits access to only digital resources here.


Loan Periods

3 DAY MATERIALS -- DVDs with orange dots on the spine may be checked out for three days.

7 DAY MATERIALS -- Magazines, DVDs, Blu-rays, videocassettes, video games, audio music, orange dot book collection, newspapers.

21 DAY MATERIALS -- Adult & teen books, children's materials, DVD sets with three or more DVDs, audio books, board games.

TEACHER / VACATION / CLUB LOAN -- An extended loan is available for special purposes. Ask for details at the circulation desk.

NON-CIRCULATING MATERIALS -- Reference, local history and genealogy materials, and current issues of newspapers do not circulate.

RENEWALS -- Many materials will renew automatically. Most materials may be renewed two times. DVDs and browsing books may be renewed once. There are no renewals on DVD sets with three or more items, video games, board games, items which have been reserved by another patron, or items borrowed as a teacher/vacation/club loan. Renewals may be done in person, online, or by telephone. Borrowers may choose from several options to be notified when items are due.

If you are unsure of the due date for materials you have checked out, you can call the library or check your account status online by clicking on MyAccount at the top of the page.

  • Birchard - (419) 334-7101 (ext. 1180)
  • Green Springs - (419) 639-2014
  • Gibsonburg - (419) 637-2173
  • Woodville - (419) 849-2744

A printed list of the items you have checked out is available by asking at the library.



Items owned by Birchard Public Library will accrue no overdue fines. Patrons are responsible for damage fees assessed on library materials that have been damaged. Fines and fees on items borrowed from other Clevnet libraries will vary.

Following any automatic renewals, an overdue notice is sent to a borrower when the item is 10 days overdue. Borrowers may choose from several options for notification.

Days OverdueAction
Day 10Overdue notice sent to borrower. No fines are charged if the item is returned.
Day 21-41Item status changed to LOST. The borrower is sent a bill for the item. No fines or fees are charged if the item is returned before day 42. The borrower may not check out any additional items until the lost item(s) is returned or paid for.
Day 42The borrower's account is sent to Collections when $50 or more worth of materials is owed. A $10, non-forgivable fee is placed on the borrower's account. If borrowed items are returned, the only amount due is the $10 collection fee. If borrowed items are not returned, the borrower will be billed for the collection fee plus the cost of the lost materials.

If fees are incurred, online payment is now available by clicking on MyAccount at the top of the page.

Lost Library Card--$1.00 replacement fee


Suspension of Borrowing Privileges

No materials may be borrowed if:

Introductory CardsFull-Privilege Cards
$5.00 or more in fees is owed.$10.00 or more in fees is owed.
5 or more items are overdue.10 or more items are overdue.


Equipment Rental

The library has the following equipment for rental:

EquipmentRental Fee
Overhead Projector$5.00
Slide Projector$5.00
Slide TrayNo additional charge with projector

Patrons must present a library card to borrow equipment.